Move-In/Move-Out

Please ensure shipments are clearly addressed to:

Art Toronto c/o Metro Toronto Convention Centre,
North Building, Halls A,B,C
255 Front Street West Toronto, ON M5V 2W6 Canada

All shipments must include your exhibitor company name, booth number, mobile phone number, and cannot arrive at the MTCC prior to your assigned move-in date. Shipments can be sent early, but they’ll be held in a bonded warehouse with additional charges due.

The MTCC uses Voyage Control, an online booking system that guarantees your offloading time.

Benefits of Using Voyage Control:

• Drive directly to the West ramp at your scheduled time
• Get a dedicated space and time slot for your vehicle
• Schedule your Move-In or Delivery at a time that works for you

Move-In registration opens in early October. You'll receive detailed instructions by email when the booking portal is ready.

Important: All exhibitors must use this online registration system as there is no marshalling yard.

If you're arriving without a vehicle and not carrying large items, report to security at 255 Front Street West, North Building, Exhibit Hall B for directions to the exhibitor registration desk.

For exhibitors requiring outside set-up and dismantling assistance you will receive temporary passes on-site for additional staff that do not already possess an exhibitor staff badge. These temporary passes will only be valid on the following days and hours:

Move In/Set-Up Pass:

Wednesday, October 22, 2025 from 8:00AM – Midnight

Move Out/Dismantling:

Sunday, October 26, 2025 from 6:00PM - Midnight
Monday, October 27, 2025 from 12:01AM – 12:00PM

*Exhibitor passes grant the bearer access during the move in/set-up and move out/dismantling dates and times.
*There is no entry to the show floor for anyone who does not have an exhibitor staff badge or set up/ dismantling pass visible.

• All crates must be completely empty after installation
• Attach one EMPTY crate label to each crate
• Labels must include: gallery name, booth number, contact name and phone number
• Pick up crate labels at the exhibitor registration desk

• Getting Your Loading Dock Pass - When completely dismantled and packed, please ensure your voyage control time has been booked and confirmed
  *All exhibitors must use this online registration system as there is no marshalling yard
• Loading doors open between 6:30PM – 7:00PM (depending on floor readiness)
• With your Voyage Control pass, bring your vehicle directly to the West Ramp at your assigned time
• Your pass will be scanned at the bottom of the West Ramp for check-in
• Vehicles larger than 30' will not be permitted in the loading zone until after 9:00PM. Art Toronto staff will be positioned at the West Ramp during move-out. Please visit us if you have any questions about your Voyage Control pass for pick-up.

Customs and Shipping Information

For the convenience of exhibitors requiring customs clearance services, arrangements can be made with Academy Customs & Traffic Inc. Exhibitors requiring transportation and freight services, arrangements can be made with Museumpros, the Officials for Art Toronto. Museumpros will be contacting exhibitors to see if and how they can assist with transporting exhibitors’ goods to the fair.

For more information, please review the Museumpros Import / Export Rate Sheet (PDF) *coming soon.

To receive additional information or obtain quotes, please email either info@museumpros.com or logistics@museumpros.com or call +1-416-588-0568.

Museumpros and Academy Customs & Traffic Inc. offer:

• Transportation quotes for all shipping methods
• Complete door-to-show transportation arrangements
• Canada Customs bonds and securities posting
• Customs clearance services
• Coordinated delivery to show site on move-in day
• On-site staff assistance throughout the event
• Preparation of all export documentation
• Outbound shipping arrangements
• Customs clearance and delivery to final destination (if needed)

Customs Regulations

Each exhibitor is responsible for the payment of any duties and taxes on their own shipment unless arrangements are made with the customs broker prior to the show. Exhibitors are responsible to Museumpros for all customs and freight charges incurred on their behalf.

For all sales at Art Toronto, exhibitors should charge their clients the full HST (Harmonized Sales Tax) amount of 13%. Exhibitors should avoid charging clients a flat, “tax included” rate on sales. It is important that your buying clients clearly understand the price of the artwork itself as well as the 13% tax that is due on top of the purchase price. The final sale price of an artwork should not be less than the value listed on the original import customs paperwork. Museumpros can answer any questions regarding the HST, as well as assist with remittance of this tax at the conclusion of the fair.

For the duration of the event, the exhibit premises are a Customs-bonded area. Therefore, no display items may be removed from the show area without the knowledge and consent of Museumpros, Canada Customs and Event Management. All international shipments will be customs cleared at the show site.