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Wednesday, October 22, 2025, from 8:00AM – Midnight*Thursday, October 23, 2025, from 8:00AM – 12:00PMImportant Notes:No shipments accepted before Wednesday, October 22 at 8:00AMSpace is limited for vehicles larger than 30ft and may face delays accessing the hall for deliveryFor deliveries outside of the GTA, please fill out the Shipment form to see if you may be eligible for consolidated shipment access*Your specific move-in time will be provided in early October based on your booth size and locationRegistration Process Upon Move-InStop at the exhibitor registration desk (Lobby Level 200, next to Hall B escalators) to:Pick up your exhibitor package and passesExhibitors will be asked to show proof of completion of your Mandatory Health & Safety Declaration before being issued your exhibitor packageSign the Release of Liability AgreementGet directions to your booth (You will not be permitted access to the floor until your scheduled move-in time and your booth is ready)

Show HoursShow LocationGetting ThereFloorplans

Art Toronto operates using Tariff Item 9993.00.00.00 / Customs Memorandum D17-1-5 which gives the fair exhibitors a special status of being able to bring artworks duty-free temporarily across the border for on-site clearance by Art Toronto’s official customs must be re-exported within the required time frame (prior to Friday, December 12, 2024). For sold artworks remaining in Canada, HST (13% Harmonized Sales Tax) will apply.To simplify the import process and ensure a smooth entry process, international exhibitors should follow the requirements outlined in the Customs Letter of Recognition. To receive a copy of this letter, please contact Ross Jennings at ross.jennings@informa.comFor any specific scenarios such as driving artworks across the border, or hand-carrying artworks on plane, please contact our office directly for further information about trouble-free entry into Canada.

Art Toronto proudly presents our extraordinary Installation program, showcasing groundbreaking contemporary art across the fair floor, the lobby of the Metro Toronto Convention Centre, exclusive Event Spaces, and our VIP Lounge. This dynamic program offers visitors immersive and thought-provoking experiences that complement our gallery presentations. To review our 2024 Installations, please click here. We welcome all proposals for free-standing, wall mounted, hanging and plinthed works. While the space provided will be free-of-charge, exhibitors will be responsible for the cost of any additional requirements including, but not exclusive to, power, rigging, and plinth hire. If you would like to submit a proposal, please use this link. Note: If you have previously discussed or shared details of an installation with Mia (mia@arttoronto.ca) or Ross (Ross.Jennings@informa.com), you still must complete the linked form.

Exhibitors are required to be adequately insured to have a booth onsite at Art Toronto. Exhibitors are required to always maintain both public liability and employee liability insurance against personal injury, death, and damage to or loss of property, as those terms are defined by commercial general liability insurance policies, with limits of not less than $5,000,000 CAD per occurrence or per claim. Informa shall be entitled to inspect the Client’s insurance policy on request.

Stay Connected Year-RoundSend exhibition updates and artist news to Mark Savoia at mark.savoia@informa.comFollow and tag us on social media using #ArtTorontoAdditional marketing assets will be available soon.Questions? Contact Mark Savoia at mark.savoia@informa.com

When designing your booth, please take into consideration the following:

MANDATORY:Deadline Date: Monday, September 22, 2025Fire Safety Reply Form with Fire Safety Regulations (Download form and return completed forms to: FireSafetyReply@mtccc.com)MANDATORY:Deadline Date: Friday, October 10, 2025Exhibitor Health & Safety Declaration

Thursday, October 23, 202512:00PM (Media Preview)3:00PM - 4:00PM (RBC exclusive VIP Preview)4:00PM - 6:00PM (Collectors First Look, McMichael Canadian Art Collection benefit)6:00PM - 10:00PM (Opening Night Party, McMichael Canadian Art Collection benefit)Friday, October 24, 202512:00PM - 8:00PM (VIP only from 11:00AM – 12:00PM)Saturday, October 25, 202512:00PM - 8:00PM (VIP only from 11:00AM – 12:00PM)Sunday, October 26, 202512:00PM - 6:00PM (VIP only from 11:00AM – 12:00PM)Art Toronto will open for VIPs and invited guests exclusively on Friday October 24, Saturday October 25, and Sunday October 26 from 11:00AM – 12:00PM. We ask that at least one staff member is present during this time.

Galleries must display artwork that is consistent with their application, and which has not been previously exhibited at Art Toronto.Galleries are encouraged not to overhang their booths either by content of artwork installed or through salon style hanging.Galleries cannot use hammer and nails to install artwork. Use of a hammer will cause vibrations that can lead to the dislodging and damage of your own, or other exhibitors, artwork.Galleries are not permitted to re-hang or re-install their booths, inclusive of the use of power tools and/or ladders, during show hours. Artworks may be replaced should they meet the following criteria: the replacement must be like-for-like in size, and not require the installation of any additional hardware. Galleries may not display artwork on print racks in their booth.Galleries may not have any uninstalled artwork laying on the floor or propped up against booth walls or leaning on shelves. (Should this be a part of an artist's installation please seek show management approval.)Galleries may not have draped tables in their booth.Artwork, additional materials or booth furniture may not extend beyond the perimeter of your booth into the aisle or other public space.Exhibitors planning to have an open flame or materials such as sand, soil, grass etc. in their booth must receive prior approval from show management.

In line with our sustainability goals, single use plastic or vinyl lettering is strongly discouraged. Should you choose to include any additional signage we strongly recommend that you source recyclable, biodegradable or, where applicable, reusable materials.If you cannot find a suitable alternative to vinyl, then we encourage you to work with your preferred printer to use ‘waste’ (excess from a previous job that would have been otherwise discarded) vinyl. Recommend suppliers:Art Toronto works with several recommend suppliers who are familiar with our sustainability criteria and can assist you in finding signage alternatives. Our main signage provider is Cameron Advertising (CAMAD) who can be reached via:DJ Gourgouvelis (dj@camad.com) or (416) 752-7220

Please read the following rules and regulations on booth displays and signage carefully, as you will be required to sign that you have acknowledged and understood the following information.Show management will review all booth displays and signage for any rule infractions prior to the show opening, any materials found in breach of the outlined parameters with be subject to removal by show management at any time during the show.

To ensure your preparation for Art Toronto is seamless and efficient, please utilize the links below to arrange all necessary services and rentals for your exhibition space. Early booking is recommended to secure availability and preferential rates. Should you have any questions regarding specific services, please contact our Operations Team at ArtOperations@informa.com.If you are interested in ordering services before booth numbers are announced, please reference the following when asked about your booth number:MTCC Booth Number: 0

We are thrilled to welcome you to Art Toronto 2025, Canada's art fair!Whether you're a returning exhibitor or joining us for the first time, your unique artistic program contributes to the vibrant tapestry that makes Art Toronto such a significant event, attracting audiences from across Canada and beyond. This exhibitor manual contains all the essential information you'll need to ensure a successful experience at Art Toronto 2025. We encourage you to review it thoroughly and reach out to our dedicated team with any questions. We look forward to working with you to create an unforgettable Art Toronto.

Distribution & PurposeMerchandise passes will be provided to gallery directors or authorized representatives during exhibitor registration at show set-up. These essential security documents govern the removal of any artwork from the exhibition premises.

Please note the following for audio visual rental services:GDW Productions Inc is our preferred onsite supplier for any audio-visual rentalsPlease notify us at ArtOperations@informa.com if you intend to incorporate audio-visuals into your boothPlease contact Greg Wilkie (greg@gregwilkie.com) for pricing and information

Need help with artwork shipping? Simply complete the attached form to join this shared shipping option and have your pieces delivered directly to your booth.Consolidated Shipment Form

Show management will provide 24-hour uniformed security guard service, from the beginning of booth set-up on Wednesday, October 22, 2025, at 8:00AM and will cease upon conclusion of dismantling on Monday, October 27, 2025, at 12:00PM.Please be aware that during show set-up and dismantling security guards are not able to check what artwork is being brought in or out, what is being crated and for whom. Therefore, please be alert and make sure you do not leave the premises until all of your artwork is either hung, stored, crated or packaged, labeled and ready for shipping.Upon show opening nothing can be removed from the show facilities unless accompanied by a merchandise pass.After booth set-up, exhibitors will not have access to the show floor after close of show until 1 hour prior to show open the following day. Exhibitors needing to access the show floor earlier in the morning may sign up for access through the Show Office. Security will refuse access to all personnel who do not have show management permission to access the show floor prior to 1 hour before the show opening. Exhibitors may access the show floor at 10:00 am on Friday, Saturday and Sunday.Exhibitors wishing to obtain additional security services, please contact the Art Toronto office.

Need professional art handling services? Museum Pros offers complete exhibition support including import/export logistics, installation, pedestal rentals, and secure storage - all detailed in the attached pricing sheets and order forms for easy booking.Import & Export PricingInstallation Order FormPedestal Rental Order FormService Pricing SheetStorage Order Form

Coming soon.